About Moeve Trading

At Moeve Trading, we are driving a transformative agenda called Positive Motion, which focuses on transitioning towards greener, more sustainable revenue sources. Within this vision, trading is a vital competency, maximizing value from both traditional hydrocarbons and emerging sustainable energy flows. It’s our mission to grow and optimize our platform to support this transition effectively.

A smooth and efficient operation is key to success, especially on a dynamic trading floor. We’re seeking a Singapore-based Office Manager with exceptional organizational skills, adaptability, and a personable approach to keep our office thriving. As the backbone of our operations, you’ll play a crucial role in ensuring seamless processes, fostering a safe workplace, and cultivating an inclusive, positive work environment.

Your Responsibilities

Office Operations and Efficiency

• Oversee and maintain the office’s functionality and appearance, ensuring smooth day-to-day operations.
• Coordinate all facilities requirements, including health and safety protocols and physical security measures.
• Manage space and infrastructure planning, including office moves and desk/workstation layout changes, providing solutions as needed.

Administrative and Team Support

• Provide direct administrative support, including scheduling meetings and appointments, booking travel, printing, managing mail, and shipping packages.
• Assist in key processes such as payroll checks, onboarding new employees, and managing event logistics.
• Educate the team on operational practices and policies, such as expense guidelines, travel bookings, and meeting room use.

Team Leadership and Collaboration

• Supervise the Business Infrastructure & Operations Assistant, providing clear guidance and support.
• Manage the office director’s schedule, ensuring efficient time management and prioritization of meetings and commitments.
• Represent Core functions in the local office, addressing queries and liaising with departments such as People & Culture, Finance, and IT for resolution and support.

Supplier and Budget Management

• Manage office supply needs, cultivating relationships with suppliers and ensuring cost-effective procurement.
• Oversee the budget for local office activities and purchases, providing regular updates and reports to management.

What We’re Looking For

• At least two years of experience in office management or a related role.
• Bachelor’s degree or equivalent experience.
• Proven experience in developing and managing internal systems.
• Advanced computer skills and familiarity with digital platforms.
• Strong time-management, organizational, and interpersonal skills, with a high degree of flexibility and multitasking ability.
• Proficiency with office applications, namely Power Point and Sharepoint,  and a willingness to learn new software and systems
• Ability to handle sensitive information with discretion and confidentiality.

Why Work at Moeve?

Join Moeve Trading at an exciting time in our journey. We’re committed to fostering a positive, inclusive workplace where your contributions are valued. Moeve offers comprehensive benefits, prioritizes diversity, and drives initiatives to support people with disabilities, close gender gaps, and ensure equity regardless of sexual orientation or gender identity.

We believe in investing in your growth with learning and development opportunities tailored to your aspirations. At Moeve, your ideas will shape the future, your skills will flourish, and your potential will thrive.