Key Responsibilities

Executive Support

• Provide comprehensive administrative and confidential support to Directors, managing calendars, meetings, and day-to-day priorities.
• Act as a key point of contact between Directors and internal/external stakeholders, ensuring effective communication and timely follow-up on actions.
• Screen, prioritize, and coordinate incoming requests to support efficient decision-making.

Administrative & Logistical Management

• Manage complex calendars, schedule meetings, and coordinate appointments across multiple stakeholders and time zones.
• Organize meetings, prepare agendas, compile documentation, and track action items to completion.
• Coordinate domestic and international travel arrangements, including itineraries, accommodation, and expense management.
• Support the organization of team events, workshops, and leadership meetings.

Operational Support

• Maintain accurate records, documentation, and filing systems while ensuring confidentiality and compliance with company policies.
• Support ad hoc projects and administrative initiatives to improve efficiency and office operations.
• Monitor deadlines and follow up on key deliverables on behalf of Directors.

What We're Looking For

• Experience: 3+ years of experience as an Executive Assistant, Personal Assistant, or similar support role for senior leaders.
• Organization: Exceptional planning, prioritization, and multitasking skills with strong attention to detail.
• Communication: Excellent verbal and written communication skills, with the ability to interact confidently with stakeholders at all levels.
• Problem Solving: Proactive approach to identifying issues and implementing solutions.
• Technical Skills: Proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint, Word) and collaboration tools such as Teams.
• Languages: Fluent English (C1) and Spanish. Additional languages are a plus.
• Professionalism: High level of discretion and experience handling confidential information.

Moeve is committed to ensuring equal opportunities, identifying and developing the full potential of individuals based solely on their abilities to perform their roles and without discrimination based on sexual orientation, gender identity, gender expression, sexual characteristics, or any other aspect of diversity.